APPLICATION / ACCEPTANCE PROCESS

How do I apply for Residence?

Applying for the Academic Year
You can apply for Residence by filling out the online application. Applications are received and processed on a first come first serve basis. We will accept applications until we are full, any applications we receive after we are full will be put on a waitlist. Please note: When you apply for Residence you are required to pay a $300.00 deposit.

Applying for Winter or Summer Semester
You can apply for Residence by filling out the online application. You may also apply by mail, fax or in person. Applications will be accepted at any time on a first-come, first-serve basis. Please note: When you apply for Residence you are required to pay a $300.00 deposit.

What is the $300.00 deposit used for?

A deposit of $300.00 is required with all applications for Residence. Once you have moved into Residence, your deposit is used as a damage deposit for your room. It is returned to you less any charges owing after you moved out. You will be required to fill out a Room Inspection form upon arrival to the Residence. This form will be held on file for the duration of your stay with us; once you have moved out we will compare your room inspection form to the current state of your room. Payment for your security deposit can be made by Visa, Mastercard, American Express, certified cheque, or bank draft. Cash or interact can be made in person at the Residence.

When will I find out if I have been accepted into Residence?

Academic Year Acceptance
Acceptance emails will be sent out in May 2019. Confirmation e-mails will be sent out in June 2019.

Winter & Summer Semester Acceptance
Acceptance emails will be sent out on a first-come, first-serve basis dependent upon availability during the Winter and Summer Semesters.

What is included in the acceptance package?

In the acceptance email you will receive instructions on how to complete the rest of your acceptance details online. The acceptance details will need to be completed online and asks you important information related to contact and health information, payment information, emergency contact information and personality profile questions which will help you to select a roommate. You will also be asked to review and accept the Student Residence Agreement which is a legal document that serves as the contract between you and the Residence. Please ensure that you read it carefully and keep a copy for your records.

If you do not wish to complete your acceptance online, paper copies of the acceptance forms can be requested from the Residence.

What if I can not make the payment options in the acceptance package?

If you are unable to meet the payment options set out in your acceptance package please contact one of the Residence Managers to set up a Payment Plan.

What are Primary and Secondary Contacts?

It is strongly recommended that these contacts are the parents or legal guardians of the resident. As the Primary or Secondary Contact you will serve as an emergency contact and you may also be contacted if any other significant concerns or problems arise with the resident. In the case where the Primary contact is unavailable, the Secondary contact will be contacted. Once the Residence is provided with this contact information, the Manager will notify the Primary and Secondary contacts, via the supplied e-mail, that they have been identified as Primary/Secondary Contacts for the Resident. This e-mail will outline the role and responsibility of the Primary/Secondary Contact and provide the Primary/Secondary Contacts with the opportunity to opt-out of this role.

When do I have to send my acceptance package back?

Your acceptance must be completed through the online application portal.

  • Summer Semester 2019 Acceptance Deadline  Ongoing *pending availability*
  • Academic Year 2019-20 Acceptance Deadline – July 31, 2019
  • Winter Semester 2020 Acceptance Deadline – December 1, 2019

When is my acceptance complete?

Applications are considered complete when you have entered all of your profile information, chosen your payment option for the year and make your first payment as per the agreement. You will be contacted by residence staff confirming your acceptance.

I have a medical concern and require special consideration in the room assignment process. What should I do?

Please contact our staff directly at info@confederationresidence.ca with “SPECIAL CONSIDERATION” in the subject line. We will be able to provide you with the resources and resources necessary to answer your questions and make your residence experience as supportive as possible.

MOVE-IN / MOVE-OUT

When can I move-into Residence?

The official move-in date(s) for Residence are as follows.

Summer Semester 2019
Move-In: May 4, 2019
Move-Out: August 18, 2019

Academic Year 2019-2020
Move-In: September 1, 2019
Move-Out: April 19, 2020

Winter Semester 2020
Move-In: January 4, 2020
Move-Out: April 19, 2020

Can I move in early or move out late?

You may move-in early or move-out late however there are specific dates and fees that apply.

Summer Semester 2019
Early Move-In: May 1 – 3, 2019 ($30.00/day)
Late Move-Out: August 19 – 22, 2019 ($30.00/day)

Academic Year 2019-2020
Early Move-In: August 28 – 31, 2019 ($30.00/day)
Late Move-Out: April 20 – 24, 2019 ($30.00/day)

Winter Semester 2020
Early Move-In: January 1 – 4, 2020 ($30.00/day)
Late Move-Out: April 20 – 24, 2020 ($30.00/day)

If you need to move-in earlier or move-out later than the above posted date(s), please contact the Residence directly.

LIVING IN RESIDENCE

Am I required to purchase a meal plan?

Confederation College requires all students living in Residence purchase the Mandatory Meal Plan. Failure to do so will result in forfeiture of your room and eviction. Confederation College offers 3 levels of meal plan to choose from. All meal plan options are part of a declining balance card can be used at all retail locations on Campus.

Is housekeeping services offered?

There is housekeeping services available for the common area`s in the residence. There are no housekeeping services for the rooms. It is the responsibility of the student in the room to clean it.

How is my roommate selected?

Everyone who is accepted into Residence must fill in “Profile Questions” which is available when completing the acceptance process online. Students are then given the opportunity to browse roommates online, send messages to potential roommates, and accept roommates. If a student does not want to select their own roommate, the Residence will select a roommate for you based on your answers to the “Profile Questions”. You may request to live with your friends while in Residence, as long as you have both been accepted, you both request to live with each other, and you both have been accepted into the same room type. Please note that there are no co-ed suites available.

If you are not completing your acceptances details online, the Residence will pair students together.

When do I find out who my roommate is?

Academic Year
At the beginning of August we will email out a confirmation of roommate notice which will include the name and contact information of your roommate. If you have not already done so, you can contact your roommate and get to know them better. Please refer to the Residence Life section of the website. Here you will find important questions you can ask your roommate(s) in order to get to know them better.

Winter or Summer Semesters
Prior to moving in we will email out a confirmation of roommate notice which will include the name and contact information of your roommate. If you have not already done so, you can contact your roommate and get to know them better. Please refer to the Residence Life section of the website. Here you will find important questions you can ask your roommate(s) in order to get to know them better.

When do I find out what room I am in?

You will find out who your roommate is; we do not give out your room number prior to your arrival. The reason for this is that changes to our room registry may occur before you arrive and we want to ensure we provide you the correct information about your room. This information will be given to you upon your arrival.

Am I required to purchase a meal plan?

Confederation College requires all students living in Residence purchase the Mandatory Meal Plan. Failure to do so will result in forfeiture of your room and eviction. Confederation College offers 3 levels of meal plan to choose from. All meal plan options are part of a declining balance card can be used at all retail locations on Campus.

Are housekeeping services offered?

For Spruce and Cedar Student Apartments, cleaning is offered once every month, during which housekeeping staff will be cleaning the kitchen, washroom and living room areas. Bedroom space and interim cleaning is up to the resident to keep clean.

What if something breaks in my room?

If something breaks in your room, you can come down to the Residence front desk and fill out a maintenance requisition form. This form authorizes our maintenance staff to enter you room between the hours of 8:00 AM to 4:00 PM to repair the damages you have requested. This request may take a few days to get to so we ask you be patient. If it is an emergency we ask that you alert our staff to the situation. Please note that any damage to the room that has occurred at the fault of the resident will be billable.

When is the front desk open?

The residence front desk is open during the following hours:

    • Monday – Friday 7AM – 6PM for full service support.
    • Monday – Friday 6PM-10PM with Resident Advisor assistance and support
    • Monday – Sunday 10PM-6AM with Security services present.

24 hour on-call support is available for emergency and crisis services by calling: 807-632-3715

Are family or co-ed accommodations available?

The Residence does not offer any family or co-ed accommodations.

Is parking available for Residents?

The Residence does offer on-site parking. Parking passes are available at http://www.confederationc.on.ca/publicsafety/parking.

What kind of security is in place?

The Residence offers great security from the moment you pass through the controlled access main entrance, until you put your key in your door. Video cameras are located in common areas, and entrances.

Can I bring additional cooking devices?

All cooking devices must have automatic shutoff, be approved by CSA, and must not have an open element (for example hot plates and indoor grills are not permitted). All appliances will be checked for approval by a Residence staff member.

How will I know what is going on in the Residence?

Your Resident Advisor’s (RA’s) are always organizing events that are educational as well as events that are strictly for fun. These events allow you to meet people in your new community. Check out bulletin boards located on each floor throughout the building, let you RA know what type of activities you would like to see in Residence.

What if it gets really loud in Residence while I'm sleeping or studying?

If you are disturbed at anytime of the day or night, before contacting the front desk, please try to talk to the resident(s) who is/are causing the disturbance first. Get to know your neighbours and build a respectful community. If the disturbance continues notify an RA, they will help you reach an acceptable volume by speaking to the resident(s). At the same time, remember to be reasonable with the level of volume you produce as well.

TERMINATION & CANCELLATION

If I cancel my Residence application will I receive my money back?

Please refer to the cancellation policy located here: Cancellation & Refunds

What happens if I decide to cancel or withdraw from residence?

Please refer to the cancellation policy located here: Cancellation & Refunds.

Cancellations occur prior to move-in. If you wish to cancel your residence application or the Student Residence Agreement, you must cancel through My Housing Portal prior to move-in.

Withdrawals occur after move-in. If you wish to withdraw from residence, please contact the front desk for a Residence Withdrawal Form. You must return it to the front desk within 5 business days of the anticipated departure date.

Cancellations will not be accepted over the phone. Please note that the Residence operates independently from the Institution and if you cancel your application or enrolment at the Institution, you will also need to cancel your Residence application. Refunds will be issued by the Manager as detailed in section 8.06 of the Student Residence Agreement.

OTHER

What is the difference between the Sibley Hall Residence and Spruce & Cedar Student Apartments?

The Sibley Hall Residence is a more traditional style residence with single or double bed units and communal amenities. Spruce & Cedar Student Apartments feature four bedroom units with a large kitchen and living room with full appliances.

How do I get an Income Tax receipt?

The Residence is a “designated Residence” for property tax and rent purposes, meaning that Residence fees cannot be claimed on income tax returns. The only claim that is allowed is $25.00 for the year (with no receipt necessary), as directed by the Ontario government: 5006-TG, T1 General 2012 – ON-BEN Application for the 2017 Ontario Trillium Benefit and the Ontario Senior Homeowners’ Property Tax Grant. For this reason, the Residence does not issue tax receipts for Residence fees.

Can I stay in Residence over the winter break?

Sibley Hall students can apply to stay in residence for the winter break. They must apply at the front desk. There is an additional cost for the winter break accommodation, which can be found in the Student Residence Agreement.

Can I visit the Residence?

Residence tours are available for both residence buildings through the recruitment office at Confederation College. During your tour, you will be shown both styles of residence living, the college campus and facilities. You can also view our virtual tour of the Spruce and Cedar apartments, which gives an accurate overview of the space and its amenities.