2021/2022 VACCINATION IN RESIDENCE PROTOCOL AT CONFEDERATION COLLEGE

PURPOSE

At Confederation College, we are committed to maintaining a safe residence living experience and a safe learning and working environment. We have therefore implemented this Protocol, which imposes vaccination-related requirements for individuals who will regularly be in our residences during this academic year.

BACKGROUND

Confederation College, along with all of our campus partners, has a commitment to providing a safe environment for our students.  As our residences are congregate living settings in which the elevated risk of COVID-19 transmission warrants special precaution to protect residents and all our community members. This Protocol is meant to address this risk.

The Government of Canada has authorized several COVID-19 vaccines for use in Canada. Review the list of approved vaccines here: https://bit.ly/3kE0H33. In a report dated March 16, 2021, the National Advisory Committee on Immunization (NACI) stated that in clinical trials, all approved COVID-19 vaccines are efficacious in the short term against symptomatic, confirmed COVID-19 disease.

SCOPE

This Protocol applies to all residents and guests in the Spruce and Cedar House residences at Confederation College due to the congregate living setting. While this Protocol does not apply to residents and guests in the single rooms at the Sibley Hall residence at Confederation College, Confederation College strongly encourages Sibley Hall residents to be fully vaccinated.

PROTOCOL REQUIREMENTS

This Protocol requires students living in residence to have received at least one COVID-19 vaccination prior to moving in, with plans to be fully vaccinated by the deadline below. This Protocol requires “full vaccination” – which means receiving the dosage of one or more vaccines that is meant to provide full-protection. The Moderna and Pfizer-BioNTech vaccines, for example, require two doses.

The only vaccines that qualify for the purposes of this Protocol are those approved for use in Canada.

Residents are to be fully vaccinated by no later than September 30, 2021. Residents who do not establish that they have met this this requirement and who have not been granted an exemption by this date will be required to move out of residence. Residence fees will be refunded on a pro rata basis.

We are restricting guest access to residence until further notice. We will monitor the risk and may reinstate access privileges at a later date.

We are imposing these requirements in addition to other requirements meant to address the risk of COVID-19 transmission in congregate settings. We may change them as the risks continue to evolve, and hopefully lessen.

PROOF OF VACCINATION

Students will be required to provide an attestation that they have received an approved vaccine.  Students may be required, if necessary, to provide further documentation of having received an approved vaccine.

Providing a false attestation is an act of serious misconduct and may be subject to discipline under Section 14 (a) & (d) Respect and Cooperation of the Residence Community Living Standards (RCLS).  Proof, if requested, can be in the form of a copy of the proof of vaccination given at the time of receiving vaccination, or a letter from a medical practitioner that confirms fully vaccinated status.

We will use and disclose this information in accordance with all applicable privacy laws.

EXEMPTIONS

We recognize our duties under the Ontario Human Rights Code (the Code). If an individual is unable to be vaccinated due to a protected ground, we have a duty to provide reasonable accommodation short of undue hardship. We will therefore consider requests for medical condition exemptions. We will determine how to accommodate those with valid exemption claims on a case-by-case basis considering the prevailing risks of COVID-19 transmission.

Medical conditions

An individual who is requesting an exemption based on a medical condition must provide us with a letter from a medical practitioner, clearly stating the reason the individual needs to be exempted from vaccination.

CONTACT INFORMATION

Any requests for exemptions should be directed to sas@confederationcollege.ca at Confederation College.

Any questions, comments or concerns that are unrelated to exemptions can be sent to info@confederationresidence.ca.

COVID-19 FAQ’s

Confederation Residence has been adapting policies and procedures accordingly as a result of COVID-19. Below are some common questions that we are addressing to better help students through this difficult time, such as extending payment deadlines, routine cleaning, and ensuring student satisfaction.

We are ready, prepared, and excited to welcome you to Residence in September!

Confederation College, along with all of our campus partners, has a commitment to providing a safe environment for our students. As our residences are congregate living settings in which the elevated risk of COVID-19 transmission warrants special precaution to protect residents and all our community members. This Protocol is meant to address this risk.

The Government of Canada has authorized several COVID-19 vaccines for use in Canada. Review the list of approved vaccines here: https://bit.ly/3kE0H33. In a report dated March 16, 2021, the National Advisory Committee on Immunization (NACI) stated that in clinical trials, all approved COVID-19 vaccines are efficacious in the short term against symptomatic, confirmed COVID-19 disease.

If you are concerned that you may not be able to get your first dose prior to moving in, please contact the Student Affairs Services office at the College for assistance. They can be reached at sas@confederationcollege.ca

Please reach out to the Student Affairs Services, sas@confederationcollege.ca at the College for all exemption related enquiries.

Students will be required to provide an attestation that they have received an approved vaccine.This attestation will be available on the housing portal by the first week of August. Additionally, as per the protocol, students may be required, if necessary, to provide further documentation of having received an approved vaccine.

Where a student lives in their first year attending Confederation College can have a direct impact on their academic success, making on-campus housing a great choice especially for those who do not live in Thunder Bay, or the surrounding area.

Living in Residence has many benefits, including access to additional supports to facilitate a student’s transition from high school to Confederation College.

Additionally, Residence is also a convenient option for students who may not have previously considered living on-campus prior to COVID-19. For those with in-person components to their program, living on-campus is a great way to eliminate or reduce your daily commute.

This answer will be consistently changing as new measures and regulations come into play by the government and Public Health officials. At this current moment, housekeeping in suites has been suspended until further notice but cleaning common areas and high touchpoints are a priority.

In regards to common area spaces, currently, only laundry rooms are available for use with sanitation schedules and specific guidelines (e.g. only a limited number of students able to be in a room at a time, etc.). It is likely that common area rooms such as the movie lounge, and games lounge will be closed for the beginning of the term but we are hopeful that they will be open in the future with sanitary procedures in place.

We are committed to ensuring your experience in Residence is a positive one, regardless of the current situation we are all facing. Our Residence Life Team is ready to adapt our community model as restrictions continue to be eased to support and encourage not only your academic but also your social success. We will continue to have Resident Advisors and Residence Services Representatives available to all students – our methods of programming and communication may change, but our commitment to the student experience will never weary.

Along with increased sanitization throughout the building, residents are required to comply with physical distancing and personal protective equipment (PPE) needed while on campus due to COVID-19 or other public health emergencies.

 

When the minimum recommended physical distance of six (6) feet is not able to be maintained, residents will be encouraged to wear a mask.

Residents are recommended to wear a mask when in shared areas of the Residence and are required to maintain the posted room occupancy guidelines (e.g. laundry room).

I have been notified by my program coordinator that my first semester classes will be taught remotely/online. Can I still live on campus?

The Residence is available to all full-time Confederation College students, even if your classes are only offered online at this time. If you are planning on living in Residence with only remote fall classes and have accepted your offer, please check your e-mails periodically for any essential communication from the Residence.

If you do not have an offer of acceptance for Residence, you may cancel your application at any time and you will receive your security deposit back in the form of a cheque.

For those who have an offer for Residence, the last day to cancel your application and receive your full refund is August 15, 2020.

Please note that refunds take a minimum of 6-8 weeks to be processed and then delivered. With Canada Post COVID-19 delays, please allow additional time for delivery.

Unfortunately, the Residence cannot guarantee winter spots available at this time. Therefore, if a student is looking to cancel their fall application, they must log onto My Housing Portal and cancel their application.

If you’d like to apply for the winter semester exclusively (available only for Sibley Hall), you can apply online at anytime.

Your initial security deposit from your fall application can be transferred to your winter application. The Residence requires an email from the student requesting for the transfer to be completed. The Residence will hold the deposit as directed, and wait for the student to create an application once available. Once the new application is created and you have reached the deposit stage, contact the Residence and the Residence will complete the transfer.

Your initial security deposit from your fall application can be transferred to your winter application. The Residence requires an email from the student requesting for the transfer to be completed. The Residence will hold the deposit as directed, and wait for the student to create an application once available. Once the new application is created and you have reached the deposit stage, contact the Residence and the Residence will complete the transfer.

The Residence is working hard to create safety protocols for you and our staff during move-in. As we are following all government regulations and recommendations, these protocols have been changing rapidly. Traditional Residence events such as move-in and orientation will be adjusted to accommodate physical distancing guidelines. Please lookout for an e-mail in early August regarding the move-in process with specific dates and times.

If you are arriving from out of the country, you will be required to be in Canada and self-isolate for 14 days before attending classes. The Residence will reach out to you with a plan in place regarding this specific move-in process.

Our primary focus is on the health and safety of all students and Residence staff. Due to COVID-19 protocols and for the safety of the community, we will be limiting any sign-in procedures to only primary/emergency contacts. The guest policy is hopeful to change and be more lenient, but to start the beginning of the academic year this policy is to protect those in our Residence community to the utmost degree.

Yes! The Residence will continue to accept mail and parcels from Canada Post and all other courier companies. The process will be adapted so physical distancing can be maintained between Residence staff and delivery people. Our staff will process and store mail while maintaining personal protective equipment guidelines. Students will be notified by email or phone that they have received mail and arrange for a time to pick up to ensure physical distancing can be maintained while students are retrieving their mail.

The Residence will be temporarily suspending drop-offs from family or friends of a resident’s belongings at the front desk. If a student requires a personal delivery including grocery and/or food deliveries, it must occur without the reliance on a Residence staff member.

Please note, the Residence will only hold mail and parcels for students currently living in Residence upon delivery.

Sibley Hall Residence does offer double suites accommodations but at this time we will not be moving forward with double occupancy. This means that you may not have a roommate currently – however, there is potential that the opportunity for roommates in open suites may begin again in the future.

Spruce and Cedar Residence will have roommates living in each suite, as you will have your own independent bedroom and will not be sharing open bedroom space with someone else.

The Residence is prepared with a full Residence Life Team including student employed Resident Advisors and Residence Life Coordinator to aid in facilitating cleanliness conversations between roommates and help implement Residence measures in place.

You must inform a Residence staff member if you have a confirmed or suspected case of Covid-19 in Residence. It is important that proper steps are taken to support the needs of the impacted individual, their roommate(s) if applicable, and the greater Residence & campus community. If you experience flu-like symptoms with a fever while living in Residence, contact your local family doctor or call Telehealth Ontario 24/7 at 1-866-797-0000.

During any cold and flu season, it’s a good idea to stock up on supplies in case you need to stay in for a few days, like cold and flu meds, a thermometer, hand sanitizer, and tissues.  Comfort and cleaning kits are available to provide students with the ability to clean/sanitize the isolated suite until students can provide their own supplies.

Students are responsible to arrange their own food delivery through delivery services, and/or by immediate family/emergency contacts.

Students who have been directed to Self-Isolate and/or diagnosed are required to notify the Residence Management immediately and follow the How to Self Isolate at Home when you have COVID-19.

Students should know the difference between Self-monitoring, Self-isolation, and Isolation. Know The Difference: Self-Monitoring, Self-Isolation, And Isolation For COVID-19.

In order to reduce the spread of infection, students who have been directed to Self-Isolate/Isolate will be asked directed to do so within their assigned suite or at their permanent home address.

Roommates and students living with a suspected case of COVID-19 will not be relocated to ensure the spread of the virus is contained within the isolated suite.

SELF-MONITORING should commence if you have reason to believe:

  • You have been exposed to a person with COVID-19,
  • You are in close contact with older adults or medically vulnerable people, OR,
  • You have been advised to self-monitor for any other reason by your Public Health Authority.

SELF-ISOLATE if you have:

  • Traveled outside of Canada within the last 14 days,
  • Your Public Health Authority has identified you as a close contact of someone diagnosed with COVID-19,
  • If you develop symptoms, even if mild, stay home, avoid other people and contact your Public Health Authority as soon as possible.

ISOLATION will commence if:

  • You have been diagnosed with COVID-19,
  • You are waiting to hear the results of a laboratory test for COVID-19, OR,
  • You have been advised to stay at home for any other reason by your Public Health authority.

In order to reduce the spread of infection, the Residence will coordinate with Public Health and Confederation College to support the student’s (and roommate’s) health and academic needs.

Students who have been directed to Self-Isolate/Isolate will be asked directed to do so within their assigned suite or at their permanent home address.

Roommates and students living with a suspected case of COVID-19 will not be relocated to ensure the spread of the virus is contained within the isolated suite.

SELF-MONITORING should commence if you have reason to believe:

  • You have been exposed to a person with COVID-19,
  • You are in close contact with older adults or medically vulnerable people, OR,
  • You have been advised to self-monitor for any other reason by your Public Health Authority.

SELF-ISOLATE if you have:

  • Traveled outside of Canada within the last 14 days,
  • Your Public Health Authority has identified you as a close contact of someone diagnosed with COVID-19,
  • If you develop symptoms, even if mild, stay home, avoid other people and contact your Public Health Authority as soon as possible.

ISOLATION will commence if:

  • You have been diagnosed with COVID-19,
  • You are waiting to hear the results of a laboratory test for COVID-19, OR,
  • You have been advised to stay at home for any other reason by your Public Health authority.

If you have a question that has not been answered above, please feel free to e-mail us with the contact information below.

Please note, due to COVID-19, we are experiencing delays returning your e-mails and phone calls. During this time, we appreciate your patience while we work to provide you with the information you request. Staff will respond within a 1 – 2-day timeframe. While we encourage e-mail communication during this time, if you wish to speak to a representative on the telephone, please call between the hours of 9 am-5 pm due to limited staffing.

Contact us at Confederation Residence by phone: 807-475-6383 or e-mail: info@confederationresidence.ca