APPLICATION / ACCEPTANCE PROCESS
Applying for the Academic Year, Winter & Summer Semesters
You can apply for Residence by filling out the online application. Applications are received and processed on a first-come, first-served basis. We will accept applications until we are full; any applications we receive after we are full will be placed on a waitlist. Please note: When you apply for Residence, you are required to pay a $100.00 application fee.
Acceptance emails will be sent out on a first-come, first-serve basis. Applicants whose application is updated will receive an email outlining the next steps, including instructions for making the residence fee payment to confirm their spot. Please note that receiving an application update or acceptance email does not guarantee you a spot in Residence. You must complete all the steps mentioned in the email to successfully confirm your booking for the semester
In the acceptance email you will receive instructions on how to complete the rest of your application details online. These steps must be completed online and asks you important information related to contact and health information, payment information, emergency contact information and personality profile questions which will help you to select a roommate (For Spruce & Cedar applicants and Double room applicants in Sibley Hall). You will also be asked to review and accept the Student Residence Agreement (SRA) which is a legal document that serves as the contract between you and the Residence. You are also required to read and sign the Residence Community Living Standards (RCLS). Please ensure that you read it carefully and keep a copy for your records.
If you are unable to meet the payment options set out in your acceptance package please contact one of the Residence Managers to set up a Payment Plan.
It is strongly recommended that these contacts are the parents or legal guardians of the resident. As the Primary or Secondary Contact you will serve as an emergency contact and you may also be contacted if any other significant concerns or problems arise with the resident. In the case where the Primary contact is unavailable, the Secondary contact will be contacted. Once the Residence is provided with this contact information, the Manager will notify the Primary and Secondary contacts, via the supplied e-mail, that they have been identified as Primary/Secondary Contacts for the Resident. This e-mail will outline the role and responsibility of the Primary/Secondary Contact and provide the Primary/Secondary Contacts with the opportunity to opt-out of this role.
All steps mentioned in the acceptance email must be completed through the online application portal as soon as possible or by the deadline specified in your acceptance email
Applications are considered complete when you have entered all of your profile information, chosen your payment option for the year and complete your first payment as per the agreement. You will be contacted by residence staff confirming your residence once you have completed all the prior steps outlined in the acceptance email.
Please contact our staff directly at info@confederationresidence.ca with “SPECIAL CONSIDERATION” in the subject line. We will be able to provide you with the resources and resources necessary to answer your questions and make your residence experience as supportive as possible.
MOVE-IN / MOVE-OUT
The official move-in date(s) for Residence vary based on the semester start date at the college.
You will be able to see the move-in and move-out dates when signing the Student Residence Agreement (SRA). Additionally, you will receive an email with move-in instructions once your residence is confirmed.
Early move-in and late move-outs are subject to availability and is only for Sibley Hall. If you need to move-in earlier or move-out later than the dates mentioned in your SRA, please contact the Residence directly at info@confederationresidence.ca
LIVING IN RESIDENCE
Meal plans are now optional for all students. Confederation College offers 3 levels of meal plans to choose from. All meal plan options are part of a declining balance card that can be used at all retail locations on campus.
Everyone accepted into Residence must fill out the “Profile Questions” during the online acceptance process. The roommate selection process begins once your residence spot is confirmed. Students will then have the opportunity to browse potential roommates online, message them, and choose a roommate. If a student prefers not to select their own roommate, the Residence will assign one based on their responses to the “Profile Questions.” You may also request to live with a friend, provided both of you have been accepted, both requests to live together, and both are assigned to the same room type.
Roommate information will be provided to you with our pre-arrival communication.
Room number and floor information will be provided to you before your check-in on move-in day.
If you require maintenance in your room, please email info@confederationresidence.ca with your request. You can also inform your concern to the front desk staff during office hours.
The residence front desk is open during the following hours:
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- Monday – Friday 9AM – 10PM for full service support.
- Saturday – Sunday 9AM – 5PM for full service support.
- Monday – Sunday 10PM-6AM with Security services present.
24 hour on-call support is available for emergency and crisis services by calling: 807-632-3715
The Residence does not offer any family accommodations.
The Residence does offer on-site parking. Parking passes are available at www.confederationcollege.ca/facilities-services/parking .
The Residence offers great security from the moment you pass through the controlled access main entrance, until you put your key in your door. Video cameras are located in common areas, and entrances.
All cooking devices must have automatic shutoff, be approved by CSA, and must not have an open element (for example hot plates and indoor grills are not permitted). All appliances will be checked for approval by a Residence staff member.
Your Resident Advisor’s (RA’s) are always organizing events that are educational as well as events that are strictly for fun. These events allow you to meet people in your new community. Check out bulletin boards located on each floor throughout the building, let you RA know what type of activities you would like to see in Residence.
If you are disturbed at anytime of the day or night, before contacting the front desk, please try to talk to the resident(s) who is/are causing the disturbance first. Get to know your neighbours and build a respectful community. If the disturbance continues notify an RA, they will help you reach an acceptable volume by speaking to the resident(s). At the same time, remember to be reasonable with the level of volume you produce as well.
TERMINATION & CANCELLATION
Please refer to the cancellation policy located here: Cancellation & Refunds
Please refer to the cancellation policy located here: Cancellation & Refunds.
Cancellations occur prior to move-in. If you wish to cancel your residence application or the Student Residence Agreement, you must cancel through My Housing Portal prior to move-in.
Withdrawals occur after move-in. If you wish to withdraw from residence, please contact the front desk for a Residence Withdrawal Form. You must return it to the front desk within 5 business days of the anticipated departure date.
Cancellations will not be accepted over the phone. Please note that the Residence operates independently from the Institution and if you cancel your application or enrolment at the Institution, you will also need to cancel your Residence application. Refunds will be issued by the Manager as detailed in section 8.06 of the Student Residence Agreement.
OTHER
The Sibley Hall Residence is a more traditional style residence with single or double bed units and communal amenities. Spruce & Cedar Student Apartments feature four bedroom units with a large kitchen and living room with full appliances.
The Residence is a “designated Residence” for property tax and rent purposes, meaning that Residence fees cannot be claimed on income tax returns. The only claim that is allowed is $25.00 for the year (with no receipt necessary), as directed by the Ontario government: 5006-TG, T1 General 2012 – ON-BEN Application for the 2017 Ontario Trillium Benefit and the Ontario Senior Homeowners’ Property Tax Grant. For this reason, the Residence does not issue tax receipts for Residence fees.
Residence tours are available for both residence buildings through the recruitment office at Confederation College. During your tour, you will be shown available room styles of residence living, as well as the college campus facilities. You can also view our virtual tour of Spruce and Cedar apartments, which gives an accurate overview of the space and its amenities. If you are wishing to view a specific room type, please call in advance to confirm availability.